Everything your shop runs on. One login.
POS, inventory, customers, shifts, eTIMS, accounting and analytics — built for Kenyan retail. Pick the section that matters to you.
Know what's in stock. Across every branch.
Alephor tracks every SKU in real time across every till and every branch. The stock you see on the cashier screen is the stock that is actually on the shelf right now. Low-stock alerts fire before a customer hears "out of stock", not after.
- Live multi-location stock levels with auto reorder points per SKU
- Low-stock alerts the cashier sees, the owner sees, the supplier sees
- Barcode + SKU + bulk CSV import — onboard 1,000 products in one upload
- Stock transfers between branches with a single click
- Stock conversions (1 carton → 24 units) handled automatically
- Supplier records with last-order history and reorder cost
Inventory FAQ
Can I import my existing product list from a spreadsheet?
What happens to stock during a power outage?
Can I see stock for all my branches in one place?
Cash, card, M-Pesa — one screen.
The cashier picks a payment method and Alephor handles the rest. M-Pesa STK push lands on the customer's phone. Card taps go through your existing terminal. Cash drawer opens. Every sale is signed and submitted to KRA eTIMS in the background — no extra step, no second screen.
- M-Pesa STK push with auto-reconciliation (no manual paybill matching)
- Card payments via your existing terminal — Visa, Mastercard, contactless
- Cash with live drawer + variance capture at shift close
- Receipts printed or texted via M-Pesa SMS
- Refunds reverse via M-Pesa B2C without leaving the till screen
- Works offline — sales queue and sync when the network returns
Checkout FAQ
Which card terminals does Alephor work with?
How long does M-Pesa STK push take to settle?
What if the customer's M-Pesa fails?
Turn buyers into regulars.
Every customer who pays via M-Pesa is automatically recognised on their next visit. Loyalty points earned per shilling, redeemed at the till in one tap. The owner sees who hasn't been back in 30 days and can fire a WhatsApp win-back message in two taps.
- Customer ledger with full purchase history and contact
- Loyalty points earned per KSh, redeemed at the till in one tap
- Auto-recognition of M-Pesa numbers — no card, no app
- Win-back lists for customers who haven't visited recently
- Segment by purchase value, frequency, last-seen date
Every shilling accounted for, every shift.
Cashiers open a shift in one tap. Sell all day. Close on the same screen. Alephor shows expected cash live, accepts the count, records variance with a reason. The owner sees who closed cleanest — and who needs a conversation.
- One open → sell → close flow on one screen
- Live expected-cash counter updates with every sale
- Variance with reason — turn shortfall into a habit you can fix
- Per-cashier performance: sales, items, variance trend
- Two cashiers, two tills, one shop — every shift accounted for
ETRs and eTIMS, both handled.
Two compliance rails, one platform. Alephor prints fiscal ETR receipts at the till on every cash sale and signs and submits every sale to KRA eTIMS in the background, with retry-with-backoff if the network blips. If a backlog ever risks a POS block, Alephor pre-warns across the entire app shell — so the cashier sees the wall before it hits, not after.
You don't run two systems. You don't reconcile two ledgers. The cashier hits "Pay", the customer gets a fiscal ETR slip, KRA gets an eTIMS invoice. Done.
- ETR receipt printing on every cash sale, with the fiscal serial number on the slip
- Continuous eTIMS submission with retry-with-backoff
- App-wide pre-warning the moment eTIMS backlog risks a POS block
- Per-sale audit log with the exact KRA receipt number
- Tax treatments mapped automatically (VAT, exempt, zero-rated)
- Refunds reverse the ETR receipt and the eTIMS submission together
Know your numbers inside out.
Daily, weekly, monthly. Sales, profit margin, top sellers, slow movers, branch-by-branch. Email yourself a CSV or download a PDF — Alephor doesn't lock your data away.
- Live KPI dashboard: sales, basket size, profit margin, branch mix
- Top sellers, slow movers, profit by SKU and category
- Period comparisons — this week vs last, this month vs last
- Email + PDF + CSV — your data is always your data
Real double-entry books, kept automatically.
Alephor isn't a spreadsheet bolted onto a till. Open your books once and every completed sale, refund and supplier bill posts to a proper double-entry ledger on its own — so your General Ledger, Income Statement and Balance Sheet are always current, always balanced, right down to the shilling.
Your accountant gets books that tie out. You get to see profit, VAT and cost of goods without waiting for month-end.
- Auto-posting from sales, refunds and supplier bills — the GL is never stale
- General Ledger, Chart of Accounts and Trial Balance — the full set
- Income Statement (P&L) and Balance Sheet on demand
- VAT collected and COGS derived from your real stock costs
- Bank reconciliation — match your statement line by line
- Budgets vs actual, and a one-click period close into retained earnings
- Export the General Ledger to CSV — your books are always yours
Accounting FAQ
Do I still need an accountant?
How does a sale become a ledger entry?
Can I export my books?
Ready to run your shop on Alephor?
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